Small Business Tech Tips

Ever wonder what distribution lists you are on?  Are you getting all the right notifications in your email from all the right groups?  I will show you in this blog how you can see exactly what distribution lists in your network you are a member of to double check that all the right company correspondence is ending up in your inbox.

Most companies create distribution lists in their global address books.  A global address book is the shared address book across a network.  By grouping members together and adding members to various lists it allows everyone to communicate to targeted masses by sending to only one email address i.e. companyall@.  Not sure if you are on the right distribution lists, follow these steps to find out:

Go to Tools- Address Book (ctrl+shift+b)

When the address book window opens, select the Global Address Book from the drop down.  This will populate the window with all of your network email contacts and distribution groups.

Find your name on the list and double click.  This will open your contact info:

Open the “Member Of” tab and it will show you all the distribution lists you are currently subscribed to:

To see a total list of everyone on a particular list you can just double click on the group.  From here you can add or remove members.  Most companies have some strict permissions on who can modify the members of a distribution group so while you can open and view the members of a group you may need to contact your administrator to either add or remove members.

Are you supposed to be on a distribution group that you do not see in your list?  To double check you can go back to the global address book, find that group name, open it and view the members.  If you are not on the list, click on modify members, add your name and click ok.  Of course, as I stated above you might have to request you email administrator to add you to that group as well because of permissions.

Hope this helps keep you up to date from the right lists!

-Alison Swanigan

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Tags: distribution lists, email groups, group members, Microsoft outlook tips, outlook distribution lists

This entry was posted on Thursday, January 5th, 2012 at 3:52 pm and is filed under Small Business Computer Tips, Small Business Management Tips. You can follow any responses to this entry through the RSS 2.0 feed. You can leave a response, or trackback from your own site.