Small Business Tech Tips

Ever run into a situation where you needed to give access to your Microsoft Outlook inbox to someone in your office (like your assistant), but couldn’t do it because your Network Administrator was out that day? Or, do you not have a Network Administrator? Well, here’s how to do it yourself.

In Outlook, go to Tools > Options and browse to the Delegates tab. There you can click on “Add” and select the user you want to have access to your Outlook account.

Once you’ve selected the user, you can manage their access to your Microsoft Outlook Calendar, Tasks, Inbox, Contacts, Notes, and Journal.  You can specify what access the user has.  For example, you can grant them access to your inbox but not your Contacts, give them the ability to view your Calendar but not respond to any meeting requests, or give them the ability to edit notes and update the Journal. You can grant Reviewer, Author (Review, Add) or Editor (Review, Add, Modify) permission levels to each user.

This is an easy way to manage your Microsoft Outlook account access without having to deal with the server and setting the permissions there. These settings can be easily removed – just edit the permission level or remove the user completely.

Note: If you have any doubts about settings these permissions, you should always consult with your network administrator or IT Personnel. It is NOT recommended to share your Outlook Account if you don’t fully understand what permissions you are giving out.

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Read more by: Ali Mohaisen

Tags: Microsoft Outlook account access, Microsoft Outlook sharing account, small business

This entry was posted on Saturday, October 23rd, 2010 at 9:53 am and is filed under Small Business Computer Tips, Small Business Management Tips, Small Business Security Tips. You can follow any responses to this entry through the RSS 2.0 feed. You can leave a response, or trackback from your own site.